Clear Accounting & On-Time Rent Collection in Scottsdale
Owning a rental property should give you reliable, predictable income. That requires three simple things: getting rent paid on time every month, keeping security deposits safe according to state rules, and providing clear, easy-to-read financial reports.
In Scottsdale—where single-family homes often generate tens of thousands of dollars in annual rent—you need dependable accounting and fast payouts. Designated Broker Marcus Vance and our local team handle every detail so your rent arrives on schedule and your year-end taxes are simple.
On-Time Rent Collection
Landlords who rely on paper checks or peer-to-peer apps often deal with lost checks, late payments, and messy recordkeeping. Our online payment system delivers an average 98.4% on-time payment rate through:
- Automatic Bank Payments: During move-in, tenants can set up recurring autopay linked directly to their bank account.
- Flexible Online Options: Tenants can pay via bank transfer, debit card, or credit card right from their computer or phone.
- Friendly Reminders: Before the 1st of each month, the system sends automated email and text reminders with easy payment links.
- Consistent Late Fee Handling: If rent is ever late, fees apply automatically according to the lease. We do not accept partial payments without written agreement, keeping your rights protected.
Safe Trust Accounting for Security Deposits
Arizona law sets strict rules for handling tenant money. Property managers must keep client funds in dedicated trust accounts, never mixed with company money:
- Separate Trust Accounts: All collected rents and security deposits are held in dedicated, FDIC-insured trust accounts at local Arizona banks.
- Monthly Bank Reconciliations: Our books are balanced every month against bank records to ensure every penny is accounted for.
- 14-Day Deposit Returns: Under Arizona law, security deposits are capped at 1.5 months’ rent. When a tenant moves out, we complete a photo inspection and send an itemized statement and refund within Arizona’s required 14 business days.
24/7 Access to Your Owner Portal
You don’t need to wait for paper statements to see how your property is doing. Through your online owner portal, you can check everything anytime:
- Live Income and Expense Statements: See rent payments received and expenses paid in real time.
- Copies of Repair Invoices: Every repair receipt is scanned and attached directly to the expense on your statement. Because we have a Zero Contractor Markup Guarantee, you always see the contractor’s actual invoice with zero hidden markups.
- Direct Payouts by the 8th: Once rent clears and any repairs are settled, your net rental income is sent directly to your bank account via direct deposit by the 8th of every month.
- Tax-Ready Year-End Statements: In January, you can download a full annual statement organizing all income and expenses into standard tax categories, along with your 1099 form for your tax preparer.
2025 Arizona Rental Tax Update
On January 1, 2025, Arizona officially ended the city rental sales tax on residential leases. Before this change, Scottsdale landlords had to pay a 1.75% city tax on rent each month.
Our system is fully updated with the new $0 municipal tax rate. Your statements are clean and simple, and you keep more of your rental income every month.
